Executive Assistant to the CEO

Provides advanced executive administrative support to the Chief Executive Officer (CEO), ensuring the effective management of priorities, communications, and executive office operations. Serves as a key liaison between the CEO and internal and external stakeholders, exercising sound judgment, discretion, and professionalism in handling sensitive matters. Coordinates high-priority initiatives, manages executive workflow to ensure efficiency and timely information exchange, follows up on action items, screens and determines priority matters, proactively handles appropriate matters, and supports the CEO in advancing organizational goals and strategic objectives. Serving as a representative of the CEO, the incumbent must maintain a professional demeanor at all times.

• Manages the CEO's calendar, coordinates meetings and events, and ensures alignment of scheduling priorities with organizational objectives.
• Prepares agendas, briefing materials, minutes, and related documentation for executive meetings and external engagements, ensuring compliance with applicable public records requirements.
• Manages executive workflow to ensure timely information exchange, including tracking action items and monitoring the status of key initiatives.
• Screens, prioritizes, and coordinates matters requiring the CEO's attention, exercising sound judgment and discretion.
• Serves as a liaison between the CEO and internal and external stakeholders, facilitating communication and follow-up on strategic priorities.
• Coordinates high-priority projects and special assignments on behalf of the CEO and monitors progress toward completion.
• Prepares reports and responds to information requests including gathering and compiling data, analyzing results, summarizing findings, and making recommendations for a course of action.
• Increases internal and external stakeholder satisfaction by effectively responding to and resolving inquiries.
• Analyzes information and maintains correspondence, databases, spreadsheets, presentations, and other records.
• Enhances organizational effectiveness by coordinating meeting logistics, preparing agendas, and documenting and distributing meeting outcomes.
• Prepares correspondence on behalf of the CEO for customers, employees, elected officials, and other key stakeholders.
• Professionally manages communications on behalf of the CEO.
• Prepares spreadsheets, presentations, briefing materials, and specialized reports for the CEO.
• Coordinates travel arrangements and related administrative processes for the CEO.
• Performs other job-related duties as assigned.

Education: Associate's degree in business, communications, or related field. A Bachelor's degree is preferred.

AND

Experience: Eight (8) years of progressive experience in an executive administrative capacity, with at least five (5) years supporting C-Level executives.

OR An equivalent combination of education, experience, and/or training.

License/Certification/Registration:

* Depending upon area of assignment, a valid driver's license may be required prior to appointment and must be maintained during employment.

The minimum salary for this position is $76,500 annually. Compensation will be determined based on education, licenses, certifications, skills, experience, and alignment with salaries for similar roles within the organization.

PHYSICAL REQUIREMENTS

Sitting

Up to 8 hours per day

Lifting

Up to 2 hours per day

Walking

Up to 5 hours per day

Up to 50 max. pounds

Standing

Up to 3 hours per day

Pushing

Will not generally apply

Bending

Up to 3 hours per day

Up to 50 max. pounds

Squatting

Up to 2 hours per day

Pulling

Will not generally apply

Stooping

Up to 2 hours per day

Up to 50 max. pounds

Reaching

Up to 2 hours per day

Climbing

Up to 1 hour per day

Balancing

Up to 1 hour per day

Stairs

Up to 1 hour per day

Twisting

Up to 1 hour per day

Ladder

Will not generally apply

Crawling

Will not generally apply

Equipment

Will not generally apply

Kneeling

Will not generally apply

Outdoors

Will not generally apply

Typing

Up to 5 hours per day

Data Entry

Up to 5 hours per day

Unusual hearing or vision demands:

None

Other physical demands or notes:

JEA employees should not attempt to lift, pull or push a load in excess of 50lbs. without assistance. Care should always be taken when lifting, pushing or pulling in an awkward position.