Work-Study Student Assistant

Work-Study Student Assistant

About UT Austin Army ROTC: The Army Reserve Officers' Training Corps (ROTC) at The University of Texas at Austin is a collegiate program that develops future leaders for the U.S. Army. We offer leadership training, academic coursework, and hands-on experience to prepare students for success as Army officers. Our program emphasizes leadership, teamwork, physical fitness, and community engagement. Army ROTC is seeking a highly motivated and creative assistant proficient in administrative duties.

Responsibilities

• Collaborates directly with the Department Manager, Human Resource Technician, and Recruiting Operations Officer to streamline recruitment processes and ensure seamless program operations
• Manages and organizes confidential cadet files, maintaining accurate and secure record-keeping
• Conducts outreach and recruitment efforts, engaging with local schools to attract prospective cadets and build program awareness
• Manages office operations with proficiency, handling tasks such as filing, data entry, and general record keeping
• Drafts and edits official correspondence, maintaining high standards of professionalism and attention to detail
• Coordinates schedules and appointments for ROTC officers to optimize time management and resources
• Utilize Workday to upload and maintain profiles for Texas Boys State and other outside organizations, ensuring data accuracy, compliance, and easy accessibility
• Develops and produces program merchandise to enhance visibility and engagement.
• Creates and edits memorandum for the United States Army Cadet Command, adhering to format and procedural standards.
• Edits and updates the Department's website, ensuring current, accurate, and accessible content
• Participates in marketing initiatives that promote awareness and appeal
• Assists in the planning and execution of ROTC events, including ceremonies, drills, and training exercises, while coordinating logistics for seamless event operations.
• Facilitates effective communication between university administration, ROTC staff, cadets, and external contacts, fostering smooth information flow.

Required Qualifications

• Currently enrolled as an undergraduate student at The University of Texas at Austin
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• Ability to work independently and as part of a team, managing multiple tasks and meeting deadlines.
• Work-Study Award Letter

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Administrative and event planning experience
• Proficiency in creating engaging visual content using tools such as Canva, Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro) or similar.

Salary Range

• $11.50 hourly

Working Conditions

• Typical office environment

Work Shift

• Part-time 19 hours Monday - Friday; flexible hours

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Work-Study Award Letter