Executive Coordinator

Please send resume and cover letter to We thank all applicants interested in this role and will only reach out to candidates selected for an interview. Equal opportunity Employer GC Construction is an equal opportunity employer. We celebrated diversity and are committed to creating an inclusive work environment for all employees.

Key Responsibilities

• Provide day-to-day administrative support to the President
• Monitor and manage multiple email inboxes
• Manage travel booking and coordination for construction crews
• Coordinate event and tradeshow registrations and logistics
• Organize and maintain invoices, receipts, expenses, petty cash, fuel card documentation, contracts, bids
• Maintain accurate, well-organized digital and physical filing systems
• Maintain corporate calendar, including key dates, deadlines, and recurring activities
• Support for grant and funding applications
• Coordinate vehicle, equipment, and maintenance tracking
• Coordinate and maintain safety documentation, subcontractor records, and others as needed
• Provide administrative and document support to third-parties such as accountants, legal and HR

Experience

• Post‐secondary education in business administration, office administration, accounting, or equivalent experience
• Minimum 24 years of experience in an administrative, executive support, or coordination role
• Experience supporting senior leaders and coordinating travel, logistics, documentation, or multiple stakeholders in an operational, project‐based, or construction‐adjacent environment
• Proficiency with Microsoft tools (Outlook, Excel, Word, and SharePoint), QuickBooks, and SiteDocs, or ability to learn these systems quickly
• Highly organized with strong time‐management skills and the ability to juggle multiple priorities
• Detail‐oriented and accurate when handling administrative, financial, and logistical information
• Professional, discreet, and trustworthy
• Clear, confident communicator with strong written and verbal skills
• Proactive, dependable, and comfortable working in fast‐paced environment